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Scheduling System is Being Locked Down for Coaches/Admins Today
  Coaches and Admins, As has been discussed...
How to upload profile picture to SportsEngine
  This is for anyone who is being carded by the...
How to upload profile picture to SportsEngine
  This is for anyone who is being carded by the...
Scheduling AND Carding Updates
  Coaches and Admins, LONG e-mail! At this...
Carding Resources
  PLAYER REGISTRATION PORTAL: https://copl-ocl-register.sportngin.com/register/form/639967716   COACH/ADMIN...
Tournament Openings.....
  Coaches & Administrators:   We...
Tournament Openings.....
  Coaches & Administrators:   We...
Scheduling Update IV and More
  Coaches and Admins, We are in the process...
Scheduling Update III and More
  All, As of 8:00AM this morning, here...
 
 
Scheduling System is Being Locked Down for Coaches/Admins Today
by Ken McMahon posted 8/14/2019

Coaches and Admins,

As has been discussed before, now that we have begun the process of assigning referees, the Game Scheduling System will be locked down preventing coaches and administrators from making changes to the schedule.  This means that you will no longer be able to:

1.  Add a game

2.  Change a game including time and/or location

3.  Cancel a game

4.  Assign a field.

Due to the large number of changes yesterday (mainly assigning fields), we are going to keep the system open for changes until 8PM, TODAY.  

After 8PM today, changes CAN still be made the schedules, BUT, we will now be utilizing the Game Add/Modify/Drop Process as documented under CLUB NEWS on our Home Page.

Ken and Team

P.S.  Thanks to all of the coaches and admins for getting nearly all of our games into the system (we are now well into the 95% range of expected games entered into the system.

 

 
 
How to upload profile picture to SportsEngine
by K.C. McMahon posted 8/13/2019

This is for anyone who is being carded by the league and hasn't been able to upload a picture for whatever reason. I just posted a short guide showing how this can be done for players and coaches. It is located under the COPL/OCL Fall 2019 Regular Season tab in the Forms,Rules,More section of ohiochampionsleague.com. 

If you've already uploaded a profile picture, and/or none of your parents are experincing this issue, then you may disregard this message. 

 

-K.C. 

 
 
How to upload profile picture to SportsEngine
by K.C. McMahon posted 8/13/2019

This is for anyone who is being carded by the league and hasn't been able to upload a picture for whatever reason. I just posted a short guide showing how this can be done for players and coaches. It is located under the COPL/OCL Fall 2019 Regular Season tab in the Forms,Rules,More section of ohiochampionsleague.com. 

If you've already uploaded a profile picture, and/or none of your parents are experincing this issue, then you may disregard this message. 

 

-K.C. 

 
 
Scheduling AND Carding Updates
by Ken McMahon posted 8/10/2019

Coaches and Admins,

LONG e-mail!

At this point in the season, the FOUR most important aspects of league administration are:

1.  Schedule Development

2.  Field Assignments

3.  Player/Coach Registration

4.  Referee Assigning

Here are brief updates on each:

Schedule Development

While we have about 92-94% of our total expected games entered into the system, we still have a ton of teams who have still not entered their home games into the system.  We have attempted to "fix" all known access issues, however, we very well may have missed a few.  Here is the list of teams with no homes games entered:
Alder FC Red 2008 BU12
Barca Academy CLB Coutinho 2008 BU12
Barca Academy CLB Duggan 2008 GU12
Barca Academy CLB Duggan 2010 GU10
Barca Academy CLB Martens 2009 GU11
Barca Academy CLB Martens 2011 GU09
Barca Academy CLB Martens 2012 GU08
Barca Academy CLB Messi 2009 BU11
Barca Academy CLB Pique 2008 BU12
Barca Academy CLB Suarez 2011 BU09
Barcelona United Blue 2012 BU08
Barcelona United Blue 2012 GU08
Barcelona United Red 2012 BU08
Blast FC 2011 BU09
Blast FC Red 2006 BU14
Blast FC White 2006 BU14
Classics Eagles Red Devils 2010 GU10
Club Ohio Brann 2012 GU08
Club Ohio Brighton 2008 GU12
Club Ohio Chelsea 2012 BU08
Club Ohio Frankfurt 2012 BU08
Club Ohio Monaco 2012 GU08
Club Ohio Revolution Green 2006 GU14
Club Ohio San Lorenzo 2012 BU08
Elite FC Blue 2 2009 BU11
Elite FC White 2008 BU12
Elite FC White 2010 BU10
Locomotive SC White 2006 GU14
Locomotive SC White 2008 BU12
Moon Knights FC 2009 BU11
Olentangy United FC Orange 2012 BU08
Olentangy United FC Orange 2012 GU08
Olentangy United Orange 2005 BU15
Olentangy United Orange 2007 BU13
Olentangy United White 2005 BU15
OP Cruyff 2008 BU12
OP Hamm 2008 GU12
OP Mercurial 2010 GU10
OP Swoosh 2012 BU08
OP Tiempo 2010 GU10
OP Tiempo 2012 BU08
SP Academy Blue 1 2005 GU15
SP Academy Blue 1 2007 GU13
Sporting Columbus II 2011 BU09
Sporting Columbus III 2008 BU12
Sporting Columbus III 2009 BU11
Sporting Columbus III 2010 BU10
Tigers FC 2005 BU15
Tigers FC 2009 BU11
UA Soccer Academy 2 2009 GU11
UA Soccer Academy 2007 GU13
UA Soccer Academy 2010 GU10
UA Soccer Academy I 2009 GU11
Wellington 2007 BU13
Wellington 2008 BU12
Westerville United FC Black 2007 BU13
Worthington United White 2008 BU12

If you still cannot enter home games, please complete this form in order to gain access:

https://freeonlinesurveys.com/s/stpMr4zl

If you have already completed the form (not just sent an e-mail to ohiochampionsleague@gmail.com, but actually completed the form), and still do not have access, please e-mail ohiochampionsleague@gmail.com with the Subjext Line:  ACCESS ISSUE.  We have worked through these for the most part.  For some reason, the system's security mechanism kicks in, particularly when accessing the system with a mac portable device.  If you are getting some kind of "defense system has detected....", you will need to skip the "Set Password" part of the screen-by-screen instructions.  We will set your password and let you know what it is.  

If you are NOT having access issues, but have been too busy to get the games entered, please take the time to do so, today.  Yesterday, we began the process of assigning referees.  If your game is not in the system, it will get skipped until the second go round -- making securing referees VERY DIFFICULT.

Field Assignments

It is very important that ALL GAMES have a specific field assignment.  Referees will not accept assignments for "Dummy" Fields.  Why?  Because far too often, there actually is no field available!  If your games are showing up with a "Dummy" field, please get with your field coordinator and get a field assignment.

NOTE:  Jeff Sever the field assignor for Worthington United teams has the latest list of WU home games.  He will be getting us those field assignments very soon.

 

Player/Coach Registration

USClub Soccer's CEO sent out an e-mail yesterday expressing his frustration with the progress of the new system and the transition process.  There are several issues that are being addressed right now.  Yesterday, you received links for PLAYER REGISTRATIONS and STAFF/COACH REGISTRATIONS.  

If the COPL/OCL is carding your players, make sure that your parents have registered their players.  If a coach is in his/her "Odd numbered year" of coaching in USClub Soccer (1st, 3rd, 5th, etc.), he/she will need to complete the entire process as documented in the link.

Keep in mind, this is a multi-step process (this is for players, the proces is different for staff members):

1.  The parent enters the initial data.

2.  COPL/OCL formally attaches that player to a team,

3.  COPL/OCL requests player membership (i.e. pay for a player pass)

4.  The parent receives an e-mail welcoming them to SportsEngine

5.  About 24-48 hours later, an e-mail is generated to the parent indicating that two documents are needed

6.  The parent uploads the documents

7.  USClub verifies the POB and issues the pass

8.  COPL/OCL is notified that the pass is ready

9.  COPL/OCL prepares player passes

10.  COPL/OCL notifies the team that passes are complete

NOTE:  Due to the migration of our coaching data from last year (A staff pass is good for two years), the carding system will be UNAVAILABLE from this coming Friday through the following Wednesday morning.  If your team is playing in a tournament or league game prior to August 25th, the player/coach passes MUST be requested by this Friday (by Monday if they are playing on August 17th).

If you have players who HAVE COMPLETED THE REGISTRATION FORM (and the COPL/OCL is carding the player), they will fit into one of six categories:

1.  We have requested the pass, we have received the pass (it may or may not be ready for pickup at this time)

2.  We have requested the pass, the parent has been notified, the POB/picture have been uploaded and we are awaiting the pass

3.  We have requested the pass, the parent has been notified, but the parent has not yet uploaded the POB/picture

4.  We have requested the pass, the parent has been notified, there is an issue with uploading the documents

5.  We have requested the pass, the parent has not yet been notified

6.  We have not yet requested the pass

If they are having an issue attempting to upload a POB/Picture, have them send an e-mail to ocl.documentation@gmail.com with a summary of the issue including:  

A.  Player First/Last Name

B.  Player DOB

C.  Player's Team (Full name including color, birth year and gender)

D.  Screen Shot (or description of the screen they are seeing)

MOST of these situations are similar in nature.  We are working with USClub to get each type resolved as a group.

If  COPL/OCL is NOT Carding the player, we still need to the online forms for 
1.  Ohio Concussion Acknowledgement, 

2.  Lindsay's Law

3.  COPL/OCL Code of Conduct

PLAYERS WHOSE PARENTS HAVE NOT COMPLETED THESE DOCUMENTS ARE NOT ELIGIBLE TO PLAY BY OHIO LAW!

Referee Assigning

We have now begun the process of assigning referees to the anticipated 1600+ games.  As noted above, it is critical that teams get home games loaded into the system with field assignments.  As we advance through the seasion, you will be able to see referee assignments.

Much more soon

Ken and Team

 

 

 

 

 
 
Carding Resources
by Ken McMahon posted 8/9/2019

PLAYER REGISTRATION PORTAL: https://copl-ocl-register.sportngin.com/register/form/639967716

 

COACH/ADMIN REGISTRATION PORTAL: https://copl-ocl-register.sportngin.com/register/form/630543632

 
 
Tournament Openings.....
by Ken McMahon posted 8/7/2019

Coaches & Administrators:

 
We have sent out acceptances for the 2019 Club Ohio Fall KickOff (8/24 & 8/25) and are in the process of forming brackets.  We do have some openings for interested teams in the following age groups:
  • U12 (2008) Boys
  • U14 (2006) Boys
  • U15 (2005) Boys
  • U13 (2007) Girls
  • U14 (2006) Girls
  • U15 (2005) Girls
Please contact me directly if you are interested in entering a team in one of those age groups and we can discuss playing and payment options.
 
To access the application please click HERE.  You can also access our application by visiting our website (www.clubohiofallkickoff.com).
 
Since this is a small tournament, and we are looking to maximize games for each team, please feel free to apply a team in an age group that isn't listed above.  If we can do round robin play format in certain age groups, we will, which would give teams more guaranteed games.  However, we need any new teams to apply immediately.
 
Best,
 
Costa K Kalorides
Club Ohio Fall KickOff, Tournament Director
 
 
Tournament Openings.....
by Ken McMahon posted 8/7/2019

Coaches & Administrators:

 
We have sent out acceptances for the 2019 Club Ohio Fall KickOff (8/24 & 8/25) and are in the process of forming brackets.  We do have some openings for interested teams in the following age groups:
  • U12 (2008) Boys
  • U14 (2006) Boys
  • U15 (2005) Boys
  • U13 (2007) Girls
  • U14 (2006) Girls
  • U15 (2005) Girls
Please contact me directly if you are interested in entering a team in one of those age groups and we can discuss playing and payment options.
 
To access the application please click HERE.  You can also access our application by visiting our website (www.clubohiofallkickoff.com).
 
Since this is a small tournament, and we are looking to maximize games for each team, please feel free to apply a team in an age group that isn't listed above.  If we can do round robin play format in certain age groups, we will, which would give teams more guaranteed games.  However, we need any new teams to apply immediately.
 
Best,
 
Costa K Kalorides
Club Ohio Fall KickOff, Tournament Director
 
 
Scheduling Update IV and More
by Ken McMahon posted 8/7/2019

Coaches and Admins,

We are in the process of assigning fields and slightly modifying times in order to increase the likelihood of getting referee coverage.

We have assigned ALL Dublin fields AND MODIFIED some times.  Please review these to confirm the schedule changes will work for the teams.

Most other communities are in the process of doing this same process.

We still have a number of teams with very low game counts.  A number of the Boys U-08 teams are in the category.  It appears as though several of these teams have not entered their home games, yet.

There are several teams still seeking games including:

Columbus DPP BU13
Columbus DPP BU14

Dublin United Irish BU08
Galacticos FC BU14
OP 10 Vapor BU10
Sporting Columbus 2010 II BU10

Please reach out to these teams if you cannot afford to add another game or two.

Ken and Team

 

 

 
 
Scheduling Update III and More
by Ken McMahon posted 8/5/2019

All,

As of 8:00AM this morning, here is a summary of games entered:

290 Teams have entered home games (still missing a bunch!)

368 Teams had roard games entered

376 (out of 383) Total Teams had either home and/or road games entered

About 80% of total games expected had been entered

ALL Admin requests received through yesterday have been acted upon

All KNOWN access issues have been handled (e-mail ohiochampionsleague@gmail.com with Subject Line:  Access Issue and we will look into them)

The scheduling system is STILL OPEN for Coaches/Admins to Enter Games!

Please try to get your games entered into the system as soon as you can

Beginning today, we will begin the proceto ss of "normalizing" the schedule and making field assignments.  

Some game times may be changing slightly in order to accommodate fields/referees.

If your team would like to add games and you are having trouble scheduling them, please complete this form and the league will attempt to assist:

https://freeonlinesurveys.com/s/8Mp3z828

More soon!

Ken and Team

 
 

Documents


Microsoft Excel file COPL/OCL Fall 2019 Latest Team Listing-  Team Listing as of 08-02-19

Microsoft Excel file COPL/OCL Spring 2019 Final Team Listing-  We are still adding teams, but consider these divisions to be final.

Microsoft Excel file COPL/OCL Spring 2019 Updated Team Listing as of 1-25-19-  A Couple of Division Changes and a New Team.

Adobe PDF file Futsal Fest Event *-  Flyer for Futsal Fest Event

Adobe PDF file TeamAdminAndCoachContactLookUpInstructions *-  This document contains a screen shot step-by-step process to locate opposing team and referee contact information for a particular game.

*Note some or all of the preceding documents can be downloaded and displayed and/or printed in Adobe's Acrobat format.  If you do not have Adobe's free Acrobat Reader software, download it now.